Grant Forms and Resources
Completed Payment Request (Form Exhibit E) with support, completed Budget Adjustment Request and Completed Extension Request Forms should be emailed to the following address:
Homeland Security Grant Program (HSGP) & Nonprofit Security Grant Program (NSGP)
* State Homeland Security Program (SHSP) / Urban Area Security Initiative (UASI)
Payment Request Forms: Payments to the Subrecipients will be made only upon presentation of the approved Payment Request Form (Exhibit E). Reimbursements from invoices and applicable proof of payment (or other justifying documentation) will only be made for eligible equipment, materials, expenses, and costs upon approval of the Grants Manager. Omission of pertinent documentation will constitute justification for non-payment of any amounts submitted on the Payment Request Forms.
Quarterly Financial Status Report (FSR): The disposition of grant funds, including all obligations and expenditures, must be reported to GEMA/HS on a quarterly basis through the FSR, which is due within 30 days of the end of each calendar quarter.
The following reporting periods and due dates apply:
First Quarter October 1-December 31 Due January 31
Second Quarter January 1-March 31 Due April 30
Third Quarter April 1-June 30 Due July 31
Fourth Quarter July 1-September 30 Due October 31
Budget Adjustments submited to prevent overspending a budget line item (requires GEMA/HS approval)
Hazardous Materials Emergency Preparedness (HMEP)